recruiting the right youth leaders

I recently helped out with some recruiting efforts at my church for youth ministry.  I assist in Family Ministries there and recently just did a three-week push for children’s ministry recruitment and received a total of 17 new volunteers in one recruitment effort (email me here if you want to know how it happened!).  During the effort, we were able to explain exactly what areas of ministry we needed assistance with and prepared position descriptions to let people know exactly what the volunteer position entailed.  All the position descriptions were custom made to supply our children’s ministry with what we currently need to achieve more maximization of our vision and serve our children and their families well (and better in some circumstances).  For a sample of our children’s ministry position descriptions, shoot me an email and I can send you a few.  Coming in March, we will be launching our Examples Family website which will have a section dedicated to Children’s Ministry and items like this for you to download freely and use for your ministry. 

Anyway, as the e-mails began to fly around preparing for this next attempt to recruit for youth ministry, I began to wonder about youth ministry positions - are our current positions tailor made for our ministry and what we needed?  It reminded me of a question a Youth Ministry Director sent me a few weeks ago after reading an article on our site called “Relational Youth Ministry – Leader Communication with Parents.”    See the question below:

I would like to hear some more suggestions related to this article. We have horrible troubles with communicating to parents even though we do all of the things suggested above. We’ve tried mailing letters, and they say they never get them. We try e-mailing multiple times about everything we do, but parents still act oblivious to what’s happening in the youth group. I really don’t have time to call each parent in the youth group individually for every event. We’re just not sure what to do about this problem.

Well, the problem she describes is definitely not uncommon when working in youth ministry.  A couple of things come to mind when I consider her issue:

1. She may need another hand or two to help out in her youth ministry…or at minimum have her current leaders, if she has the luxury of having leaders on her team, take on additional responsibility to assist her.

2. Maybe creating a position called “Parent Connections Coordinator” could help in directing a new or current volunteer on this specific need and how to go about meeting it.  Just think about it – having one person dedicated to building relationships between the parent and the youth ministry…especially in a smaller church (1 – 500 members is what I’m thinking) – this could potentially go a long way and be very effective.

The volunteer positions that you create don’t have to be ones that are common to other youth ministries.  Drama Coordinator, Small Groups Leader, Jr. High Coordinator, Game Room Supervisor, Alter Worker, etc…all of these are definitely positions that volunteers can fill.  But when you have a specific need, and no extra hands to help meet it, then recruiting may be in order…and having a description to explain your specific need can help you find just the right volunteer match as well as let them know exactly what they are committing to.

Here is a sample position description template for you to use for reference when creating yours.  This is a position we created specifically for what we need here at XYM.  If you have any other questions regarding developing position descriptions and recruting, feel free to comment below!

Position Description – Entertainment/Youth Culture Researcher